Summary:
Prioritization is key to managing multiple companies effectively.
Limit meetings to 30% of your time to focus on critical tasks.
Focus on impact rather than just managing time.
Leverage your superpower and delegate other tasks to capable teams.
Set clear macro and micro goals for better productivity.
Running multiple companies can be challenging, but it doesn't have to be overwhelming. As the leader of three businesses with thousands of employees worldwide, I focus on prioritization rather than productivity hacks. Here’s how I manage my time and maintain productivity without relying on apps or shortcuts.
The 30/70 Rule
For me, being productive starts by creating room for what matters. I limit prescheduled meetings to 30% of my week, leaving 70% flexible for customer interactions and strategic tasks like fundraising and product development.
Impact Management, Not Time Management
Instead of obsessing over time, I concentrate on impact. I focus on seven or eight high-impact projects across my companies and ensure they require collaboration across departments, enhancing my contributions in areas where I can make the most difference.
Lean Into Your Superpower
Every leader has a superpower. Mine is in product development. I delegate other tasks to capable teams, allowing me to focus on strategic areas where my expertise can shine. I avoid interfering in projects that are well-managed by others.
Pairing Macro and Micro Goals
Setting clear goals is essential. I break down long-term objectives into manageable annual and quarterly targets. For instance, to achieve our five-year revenue goals, we build our product incrementally, instead of trying to do everything at once.
30-Minute Monotasking Blocks
Multitasking can hinder productivity. I’ve found that dedicating 30-minute blocks to single tasks, without distractions, significantly boosts my focus and efficiency. If urgent matters arise, colleagues can reach me by phone, but most issues can wait.
Ultimately, every leader must find a personal productivity approach. By staying flexible, focusing on impact, and tackling tasks one at a time, it’s possible to maintain a sense of balance, even amidst overwhelming demands.
Jyoti Bansal is the co-founder of Harness and has led multiple successful tech companies.
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